Career Search

Part-Time Administrative Assistant

SALT LAKE CITY, UT
 
System Search has an immediate opening for a Part-Time Administrative Assistant in the Salt Lake City area. This demanding and fast-paced position will require an individual that has strong interpersonal and organizational skills, the ability to communicate effectively with a variety of personalities, multitask, problem solve and a willingness to adjust from a daily routine when necessary. The individual in this position will have a proactive, forward-thinking approach and a client service mindset. The primary responsibility of the Administrative Assistant is to provide first in class hospitality to internal and external clients, vendors and team members.
 
Administrative Assistant responsibilities include: 

     

    • Acts as ambassador of Company culture to clients, teams and visitors.
    • Answers telephone calls incoming from Company clients and contacts and directs to appropriate team member.
    • Manages the reception area to ensure effective telephone and mail communications both internally and externally.
    • Maintains day to day office support functions such as stocking printers, handling sensitive documents and mail, deliveries, and other needs.
    • Performs administrative duties (filing, photocopying and faxing) in an efficient and timely manner.
    • Attends team meetings to take notes and documents meetings as needed.
    • Provides back up support to client support teams, eligibility and enrollment and/or agency management systems as needed.
    • Supports Company client teams in peer reviewing and assembly of client presentations.
    • Develops presentations by designing format, collecting information, and compiling data. Requests materials from other individuals and ensures consistency in the format. Reviews for errors and edits as necessary.
    • Composes correspondence and/or reports.
    • Performs other duties and special projects as assigned.

     
    Ideal Qualifications & Experience of Administrative Assistant:

       

      • High School Diploma
      • 2+ years’ of customer service experience in a professional office or customer support environment preferred
      • Excellent verbal and written communication skills as well as phone etiquette
      • Proficient in using computers, internet Microsoft Office Suite
      • Basic knowledge of Insurance Markets, Products, Services insurance Ratings, and Underwriting Procedures

       

      COVID – 19 Considerations:

         

        • Required that all Employees confirm that they have either been fully vaccinated for COVID-19 or are able to provide a negative COVID-19 test taken within the previous 7 days. For those who are unvaccinated, this requirement will require a new negative test every 7 days.