Part-Time Administrative Assistant

SALT LAKE CITY, UT
 
System Search has an immediate opening for a Part-Time Administrative Assistant in the Salt Lake City area. This demanding and fast-paced position will require an individual that has strong interpersonal and organizational skills, the ability to communicate effectively with a variety of personalities, multitask, problem solve and a willingness to adjust from a daily routine when necessary. The individual in this position will have a proactive, forward-thinking approach and a client service mindset. The primary responsibility of the Administrative Assistant is to provide first in class hospitality to internal and external clients, vendors and team members.
 
Administrative Assistant responsibilities include: 

• Acts as ambassador of Company culture to clients, teams and visitors.
• Answers telephone calls incoming from Company clients and contacts and directs to appropriate team member.
• Manages the reception area to ensure effective telephone and mail communications both internally and externally.
• Maintains day to day office support functions such as stocking printers, handling sensitive documents and mail, deliveries, and other needs.
• Performs administrative duties (filing, photocopying and faxing) in an efficient and timely manner.
• Attends team meetings to take notes and documents meetings as needed.
• Provides back up support to client support teams, eligibility and enrollment and/or agency management systems as needed.
• Supports Company client teams in peer reviewing and assembly of client presentations.
• Develops presentations by designing format, collecting information, and compiling data. Requests materials from other individuals and ensures consistency in the format. Reviews for errors and edits as necessary.
• Composes correspondence and/or reports.
• Performs other duties and special projects as assigned.

 
Ideal Qualifications & Experience of Administrative Assistant:

• High School Diploma
• 2+ years’ of customer service experience in a professional office or customer support environment preferred
• Excellent verbal and written communication skills as well as phone etiquette
• Proficient in using computers, internet Microsoft Office Suite
• Basic knowledge of Insurance Markets, Products, Services insurance Ratings, and Underwriting Procedures

COVID – 19 Considerations:

• Required that all Employees confirm that they have either been fully vaccinated for COVID-19 or are able to provide a negative COVID-19 test taken within the previous 7 days. For those who are unvaccinated, this requirement will require a new negative test every 7 days.