Administrative Assistant / Receptionist

ROCK HILL, SC
 
System Search has an opening for an Administrative Assistant in the Rock Hill, SC area. This demanding and fast-paced position will require an individual that has strong interpersonal and organizational skills, the ability to communicate effectively with a variety of personalities, multitask, problem solve and a willingness to adjust from a daily routine when necessary. The individual in this position will have a proactive, forward-thinking approach and a client service mindset. The primary responsibility of the Administrative Assistant is to provide first in class hospitality to internal and external clients, vendors and team members.
 
Administrative Assistant responsibilities include: 

 
• Receive and direct visitors and clients to the correct department
• Create job descriptions and help manage job postings
• Maintain and coordinate schedules, appointments, and Monthly Calendars- Birthday/Anniversary/Breakfast/Luncheons
• Maintain current “client” list for HR Forums, Holiday Drop In, and most recently COVID-19
• Maintain current “prospect” list from Home Builders Association
• Monitor level of supplies and place orders as necessary
• Switchboard phones, field phone calls
• Assisting with presentation folders for employee meetings
• Pulling bills for Customer Service/Quoting
• Building the shell in Employee Navigator for clients
• Own pre-renewal process: pull reports, communicate with Advisors and clients, schedule meetings

 
Ideal Qualifications & Experience of Administrative Assistant:

 
• Exceptional attention to detail
• Excellent written and verbal communication skills
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem
• Working knowledge of office equipment
• Dependable and enjoys interacting with people and working on
• Ability to work diligently under pressure and undertake a variety of office support
• Knowledge of Microsoft Office Suite
• Ability to incorporate new and effective ways to achieve better